Bylaws

Article 1 | Name

The Association shall be known as the Red Deer College Alumni Association hereinafter referred to as "the Association".

Article 2 | Objectives

To promote the goodwill, prestige and the excellence of Red Deer College to ensure the College continues to be of service to the people of Alberta.
To maintain an informed, interested and committed Alumni so that the well-being of the College and its people are promoted and encouraged.
To further the friendships and associations established while attending Red Deer College.
To operate the Association as a non-profit organization.

Article 3 | Memberships

General Membership shall be available to persons previously registered as students at Red Deer College who paid the prescribed College registration fee and successfully: a) received a parchment or; b) completed a minimum of 30 credits or; c) completed one period of apprenticeship technical training.
Associate Membership shall be available to persons who have an interest in the aims and objectives of the Alumni Association but do not qualify for any other membership. Application must be made to the Alumni Executive and approved by a majority vote at a meeting of the Executive. Associate Membership Application
Founding Members - This special designation to be given to all those members from October 1986 to September 1991 who have paid lifetime memberships to the Association.
Honorary Members - This special designation is for persons who contribute significantly to the College, financially and otherwise. These persons may not be Alumni and their membership will require Executive Approval.

Article 4 | Voting Power and Rights

All Members shall be eligible to attend meetings and to participate in any activities of the Association. All General members shall be eligible to vote and to hold office.

Article 5 | Conditions of Withdrawl

Conduct detrimental to the Association or its objectives may result in the suspension of a member upon a three-fourths majority vote of a quorum of the Executive.

Article 6 | Elected Executive (15 Member Council)

The Executive of the Association shall be elected as Directors for two (2) terms, to a maximum of three (3) consecutive terms, from the membership at the Annual General Meeting. The Executive will comprise of the following positions:
Past-Chairperson
Chairperson
1st Vice-Chairperson
2nd Vice-Chairperson
President of Red Deer College* continuous (ex-officio),
Associate Vice-President
Community Relations* continuous
Directors (7)
Students' Association Director (1)* 1 term
Faculty Association Director (1)* 1 term
*Appointed positions, therefore not elected by virtue of the position they hold within Red Deer College.

Article 7 | Removal of Executive Officers

A member of the Executive may be removed from office for conduct deemed unbecoming to the Association upon a three-fourths majority vote of a quorum of the Executive.
Conduct that could lead to removal from office includes the following but is not limited to:
a) failure to act in accordance with these Bylaws.
b) failure to attend 3 consecutive Executive meetings, unless granted leave of absence by the Chairperson.

Article 8 | Vacancies on Executive

Should a vacancy (or vacancies) occur, the Executive may appoint a person (or persons) from the appropriate constituency as set out in paragraph 6 to fill the unexpired term(s) of office.

Article 9 | Duties of Executive Officers

Past-Chairperson shall attend Association and Executive meetings and give counsel and assistance consistent with service as a member of the Executive.
The Chairperson shall be an ex-officio member of all committees and shall preside at all meetings of the Association and the Executive.
At the end of the Chairperson’s term of office a written and oral report shall be submitted to the Executive. The Chairperson shall ensure that all executive officers fulfill their duties as well authorizing the Associate Vice-President, Community Relations to pay all accounts and shall have a good working knowledge of the Association.
The 1st Vice-Chairperson shall attend all meetings. In the absence of the Chairperson, the 1st Vice-Chairperson shall assume all the duties and responsibilities of the Chairperson and shall assist and advise the Chairperson in all working matters of the Association.
The 2nd Vice-Chairperson shall attend all meetings. In the absence of the Chairperson and 1st Vice-Chairperson, the 2nd Vice-Chairperson shall assume all the duties and responsibilities of the Chairperson and shall assist and advise the Chairperson in all working matters of the Association.
The Associate Vice-President, Community Relations, in conjunction with the Alumni Executive, will oversee the financial status of the Association. The Associate Vice-President, Community Relations will be able to present a full and detailed account of receipts and disbursements whenever requested by the Executive and ensures the appropriate audited financial statements are available for the Annual General Meeting.
The Alumni Relations shall be the custodians of the Corporate Seal.
A designated person from Alumni Relations shall keep a record of all the members of the Association and send all notices of meetings as required. This person will also attend all meetings of the Association and Executive and keep accurate minutes of the same.
The Minutes and records of the Association shall be available for inspection by any members in Alumni Relations at Red Deer College.
It shall be the duty of the Executive to oversee the affairs of the Association to achieve the purposes and objectives of the Association and shall approve, in advance, any fundraising activities in the name of the Alumni Association.
Directors: The Executive shall, subject to these Bylaws and/or directions given it by majority vote at any general meeting, have full control and management of the affairs of the Association. Meetings of the Executive shall be held as often as may be required (at least semi-annually) and shall be called by the Chairperson as prescribed above.
The Students' Association Director shall act as liaison to the student body.
The Faculty Association Director shall act as a liaison to the Faculty Association.

Article 10 | Signing Authorities

The Chairperson, 1st Vice-Chairperson, 2nd Vice-Chairperson, the President of Red Deer College and the Associate Vice-President, Community Relations shall have signing authority. Two signatures are required on all documents, one of which must be either the Chairperson, 1st Vice-Chairperson or the 2nd Vice-Chairperson and one of which must be the Associate Vice-President, Community Relations or the President of Red Deer College.

Article 11 | Remuneration

There shall be no remuneration paid to any member of the Executive.

Article 12 | Appointment of Auditor

The auditor of the Association shall be appointed at the Annual General Meeting. The fiscal year of the Association shall be from July 1 to the following June 30 at which time the accounts shall be audited.

Article 13 | Elections

Nominations shall be submitted to the Associate Vice-President, Community Relations prior to or during the Annual General Meeting.
Voting shall be done by a show of hands.
The Associate Vice-President, Community Relations shall assume the position of Chief Returning Officer or the Executive shall appoint the CRO by a two-thirds majority vote of the Executive.
The Chief Returning Officer shall:
a) In the event the Associate Vice-President, Community Relations cannot act as the Chief Returning Officer one can be appointed at the last Executive Meeting prior to the Annual General Meeting.
b) Conduct the election as governed by Robert’s Rules of Order.
Candidates standing for election shall:
a) Appoint an official scrutineer for the election process.
b) Make a maximum two (2) minute address to the Annual General Meeting.
c) Leave the room during the voting process.
The Chief Returning Officer shall take any appropriate remedial action in the event of any violations of the election rules and procedures, subject to the ratification of a majority vote at the Annual General Meeting.
Immediately following the ajournment of the annual general meeting, the incumbent directors and newly elected directors will meet to determine the positions of Chairperson, 1st Vice-Chairperson and 2nd Vice-Chairperson, as in article 13.4b.

Article 14 | Meetings

The Annual General Meeting shall be called once a year between September 1 and November 30. Notice shall be given in the local press or through the medium of the Alumni’s newsletter at least 30 days prior to the date of the meeting.
A Special Meeting may be called by the Executive or any 20 general members, provided that no less than 30 days prior notice shall be given.
A quorum at an Annual General Meeting shall require a minimum of 50% plus one (1) of the members of the Executive plus at least one additional member at large.
A quorum at an Executive Meeting shall be a minimum of 50% plus one (1) of all the members of the Executive.
Procedure shall be governed by Robert’s Rules of Order.

Article 15 | Appointment of Committees

The Executive may appoint such standing committees and ad hoc committees as are required from time to time.

Article 16 | Amendment of Bylaws

Notice of any proposal to amend these Bylaws shall be given notice of motion to the Chairperson at least 35 days prior to the date of the Annual General Meeting or Special Meeting.
Amendments to these Bylaws shall require a two-thirds majority vote of all members present and voting at any Annual or Special meeting of the Association.

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