Guide For Suppliers
This section is a guide for current or prospective suppliers of goods or services to Red Deer College.
RDC does not accept responsibility for goods or services delivered without an authorized purchase request. Acceptance of a Purchase Order from the College constitutes acceptance of all the terms and conditions associated with the order.
Payment of Invoices
RDC now offers vendors the option of emailing invoices directly to Accounts Payable. Invoices must be attached to the mail in PDF format. All invoices must be clearly legible.
Payments are issued on a cheque or direct deposited into vendor’s bank account on terms net 30, or paid by a virtual credit card upon receipt of an approved invoice in Financial Services at RDC.
When funds are deposited, the College sends an electronic copy of the direct deposit notice to the vendor’s designated e-mail address. If you wish to enroll your company into our direct deposit system, please fill out the Vendor Direct Deposit form and send to Accounts Payable.
When invoice is paid by a virtual credit card, the vendor receives an email from the card issuer with the details of the payment (invoice numbers, amounts etc.) and instructions to accept the payment. To enroll your company into this payment program and take advantage of the accelerated payment, accountspayable [at] rdc [dot] ab [dot] ca (subject: Virtual%20Credit%20Card%20Payment) (email) Accounts Payable with the subject line "Virtual Credit Card Payment" and provide in the body of the email:
- Company name,
- AR remittance (mailing) address,
- City, province and postal code,
- Contact name and title,
- Contact phone number, and
- Remittance email address (a department email or designated person to process card transaction payments).
Questions regarding specific invoice payment should be directed to Accounts Payable.
RDC posts competitive bidding opportunities to request proposals, quotations and tenders on the Alberta Purchasing Connection (APC) web site. This includes, but is not limited to goods, services, consulting and construction. You can search for opportunities, view summaries, express interest and download complete bidding packages. Be sure to take a look - we'll love to do business with you.
Location and Contact Information
Accounts Payable and Purchasing business hours are between 8:00 a.m. and 4:30 p.m. Monday through Friday. Purchasing services’ visiting hours are by appointment only.
Accounts Payable 403.342.3340/3341, AccountsPayable [at] rdc [dot] ab [dot] ca
Purchasing 403.342.3157/3366, purchasing [at] rdc [dot] ab [dot] ca