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Facility Fee Waiver Request

All requests must be presented to Room Bookings 30 days in advance of the expected event date.  If that is not possible, you must contact Room Bookings prior to submitting this form.

The information on this form will be used by the Office of the Vice President College Services, Facility Bookings, and/or Conference Services in order to provide you with a response to the request.  The information will be protected in compliance with the provisions of the Freedom of Information and Protection of Privacy Act of Alberta.

Facility Bookings: 403.342.3405
Conference Services: 403.342.3567
Office of VP College Services: 403.342.3399

Facility Fee Waiver Detailed Procedure

RDC Internal Submitter / Event Executor
Is your area leader (VP, Director, Dean, Associate Dean) aware of this request?
Leader's Contact Information
External Organization
What does RDC receive in terms of reciprocal benefits (Recognition, gift-in-kind, etc.)
Rental Details
Is this a one time event?
Will the organization be charging participants a fee to attend?
Additional Chargeable Services
Event Coordination Required?
Please check all the services that apply to your event

Please note, additional charges will apply.
An administration fee will apply and be quoted prior to approval.

If charges are incurred, the responsible paying party is
Please note, fees for these services cannot be waived.  Some services may be determined to be mandatory based on the assessment of the event by the Facility Booking office or Conference and Event Services.
Insurance is required on ALL bookings. Please Indicate:
Have the rates been confirmed by the Facility Bookings Office?


Space will not be confirmed as booked until the external renter signs the appropriate agreement provided by Facility Bookings and the proper insurance is in place.

  1. Results will be communicated to the initiator via email within 3-5 business days from the date the intake form is received pending all required information has been received.  
  2. Please refer to the Facility Booking & Rental Policy for further details.
  3. The Initiator accepts all responsibility for executing the event with all the required details should there be an approval to move forward.

An administration fee will apply and be quoted prior to approval.

Waiver Approval
Administrative Service Fee amount to be applied
Will the Administration Fee be paid via the department or the renter
Sign above
The personal information that you provide on this form is being collected under the authority of the Post-Secondary Learning Act and the Freedom of Information and Protection of Privacy Act of Alberta. It will be used to process your facility fee waiver request. The information will be retained by Ancillary and Sport Services in accordance with approved Information Management guidelines, after which it will be destroyed in a secure manner. Questions regarding the collection and use of information on this form may be directed to the Director of Ancillary and Sport Services, Red Deer College, 100 College Blvd, Box 5005, Red Deer, AB T4N 5H5.  Telephone 403.357.3688.

Contact Us

RDC Inquiries

Mon-Fri 8:30 am - 4:30 pm
Main Phone: 403.342.3400
Toll-free: 1.888.732.4630 (in Canada only)
Email: inquire [at] rdc [dot] ab [dot] ca

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